Heritage Management Committee appoints managers to the three sites and oversees their finances and curatorial standards. The committee meets five times a year at the Granville headquarters.

Scout Heritage Fellowship is part of the NSW Fellowships network. All volunteers in Scout Heritage NSW are members of the Scout Heritage Fellowship which meets four times a year for social outings. Fundraising by the Fellowship helps maintain the state collection and members staff the museum. The newsletter NSW Scout Memorabilia News is published quarterly.